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ISOC Document
Title:      Policy on the Establishment and Conduct of Chapters
of the SRT
Author(s):  N. Sfetcu
Date:       2001.04.28
Committee:  
Document:   
Revision:   0
Supersedes: 
Status:     Draft
Maintainer: 
Access:     Unrestricted

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Romanian Telework Society

Board of Trustees
Procedures

Establishment and Conduct of Branches

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This document describes the Society's policies and procedures in the establishment and conduct of chapters of the Romanian Telework Society.

1. Establishment of Chapters

Any responsible party may submit a request to establish a chapter to the SRT Secretariat.

SRT's Vice-President for Branches (or designee) will consult with the SRT Executive Director on the matter and provide some immediate response to the requesting party regarding the feasibility of establishing such a chapter.

The requesting party will then provide a detailed written charter for the proposed chapter, addressing all of the items contained in this policy statement and guideline.

Upon receipt of the final draft charter, a second review will be undertaken by SRT and approval made by the Vice-President for Branches in consultation with the Executive Director and the President.

If the response at any point in establishing a chapter is negative, the party can appeal directly to the Board of Trustees. Final approval of chapters lies with the Board of Trustees.

2. Purpose of Branches

Branches of the Romanian Telework Society serve the Society's purposes by serving the interests of a segment of the global Internet community through a local presence, focus on local issues and developments, including cultural, commercial and use of local languages. Every chapter shall have an explicit statement of purpose.

3. Scope of Branches

Branches may be established on a non-exclusive basis to cater to the needs of any specific, cohesive community of interest. Generally this will be a regional community within national boundaries.

Where a significant overlap of the defined communities arises from the proposed creation of a new chapter, a compelling reason must exist for such a redundancy. This does not preclude formation of City/State/Province/Department branches where a branch already extends to national boundaries.

4. Funding of Branches

Branches will generally be funded by local membership dues or grants.

Branches may also generate funds as follows:

Organizational members of SRT may become organizational members of branches by paying a supplemental fee, to be determined by the Branch, directly to the Branch.

An organization may become an "Individual Membership Partner" whereby it pays the SRT membership fees for a minimum of five individuals and receives local branch recognition for the organizational support.

Branches may solicit funds from local organizations to support branch activities.

Dues may be charged for branch individual memberships in addition to the dues that the individual member pays to SRT.

5. Public Positions and Statements

Specific officials of branches may make public statements and take public positions as long as such statements are:

Related to and advance the purposes of the Romanian Telework Society

Not contrary to a position taken by the Board of Trustees

Prepared and presented in a professional manner

Not likely to give rise to any significant liability of a legal or juridical nature.

Where there is any question regarding the appropriateness of a public position or statement, the branch is expected to consult with the Society's headquarters. If the statement is one made before a governmental body outside of the national boundaries of the country within which the branch is located, such consultation is mandatory and prior approval must be obtained.

The Society's headquarters shall be informed of all significant public positions and statements taken or issued by a branch, preferably in advance, but in any case within 24 hours after issuing the statement.

All public positions and statements made by a branch shall clearly indicate the source as the "- - Branch of the Romanian Telework Society".

6. Members

All individuals and organizations falling within the defined scope of the branch shall be eligible for membership without discrimination.

All members of a branch shall also be members of SRT. Membership is not necessary, however, for participation in the activities of the Society or its branches.

The Branch shall have at least 25 financial individual members of SRT.

7. Liabilities

The Romanian Telework Society shall not be liable for any act or omission or incurred liability of any kind of any Chapter.

8. Organization

Branches will be encouraged but not required to constitutes themselves as not-for-profit corporate persons.

Branches will have as a minimum a defined Board of Directors, Officers, a written charter, members and a fixed corporate address.

Branches will be responsible for maintaining a current list of members that is available to the Romanian Telework Society Secretariat at all times. Arrangements may be made for the Romanian Telework Society Secretariat assisting branches in this task.

Branches may be subject to an annual review conducted by the SRT Secretariat, or by an individual appointed by the SRT Secretariat, to ensure that the chapter is adhering to SRT and Branch policies and procedures.

Branches must submit to SRT the branch's annual financial report, annual activity report, and other reports as may be requested by SRT.

Branches will have their status reconfirmed by the SRT Secretariat at least once every 36 months.

9. Activities

A Branch may undertake any activity reasonably related to and in furtherance of the purposes of the Romanian Telework Society in its scope of jurisdiction.

10. Vice-President for Branches

The SRT Vice-President for Branches may, at his discretion, determine to approve the formation of a Branch of SRT in such cases where the minimum criteria for Branch formation is not formally met, upon submission of justifying information by the proposers.