Home > Romanian Telework Society > RTS Statute

ROMANIAN TELEWORK SOCIETY

(RTS / SRT)

STATUTE

OBJECT, NOMINATION, HEADOFFICES, DURATION

1. ROMANIAN TELEWORK SOCIETY (RTS / SRT) is an organization which is part of General Association of the Engineers from Romania (AGIR), according to AGIR statute.

2.  SRT activates in telework and teleactivities (TLA) domain. It will totalize competence, the necessary means and information from these main domains and from other related domains also,  like:

1. Doing the census and spreading the available information in TLA domain;

2. Sensitizing by all means the public opinion, companies and communities about possibilities, risks, methods and instruments involved in TLA;

3. Connecting role and assuring the promoting of initiatives and projects relied to TLA

3. SRT will encourage issuing and adapting deontological codes as well as settlements up to date. It will initiate or assure manifestations with instructive vocation, will serve as information source for the desired domains through its objectives and associated instruments in direct or indirect relation with them. It will give skilled lecturers. It will be a top forum for user groups and for professionals also, will stimulate initiation of training programs. It will be a reference for the best information and for promotion in teleworking and teleactivities domains. It will stimulate the use of telework and teleactivities potential for common interest. It will participate at research on suitable possibilities to eliminate the gap regarding organization and image of telework and teleactivities in society.

4. In order to achieve its goals, SRT will support the existing activities or activities done by members or personalities, which are not SRT members, individually or by research groups. SRT may use as action modalities, both training courses, seminars, working and research groups or application and activities without personal contact. SRT can also support, manage or create any structures whose goals and objectives will accord with organization’s objectives.

5. SRT can also act by studies, developments, set up, translations, adapting, training or spreading of some creations, publications, methods, techniques, courses and associated means, issued following activities of both SRT and of other organizations and nonmember personalities; this is for Romania and for worldwide also, where another association having the same subject is not active, in comply with valid legislation for the specific area.

6. SRT may endow itself with necessary materials and equipment for its activity.

7. The social headquarters of SRT is in Bucharest, 118 Calea Victoriei.

Headquarters may be transferred by Executive Office (EO) decision; the decision will be subject of the General Meeting approval with proximate occasion.

Administrative headquarters and/or post address may be different from the social headquarters, according to EO decision.

8. The duration of association existence is unlimited.

ASSOCIATION MEMBERS

9. Association may have the following members:

• Active

• Adherent

• Affiliated

• Supporters

• Honorary

10. To be part of SRT, you need EO approval. In every meeting, EO will discus the existing applications. EO decisions must not be motivated.

Adherent and affiliate members’ admission may be given only by afterwards approval.

EO can decide to give the registration right for companies from different categories also. EO can settle distinct dues for each member category.

11. Active members are persons who have an active participation in SRT goals achievement, inclusive by decisional act, and who committed themselves to pay the annual tax, settled by the General Meeting at EO proposal. It is compulsory for these to AGIR members also, in conditions mentioned by AGIR statute.

Adherent members are private or public persons who benefit from association activities and who committed themselves to pay the annual tax, settled by the General Meeting at EO proposal.

Affiliate members are public or private juridical persons (companies, associations, administrations, universities, territorial collectivities, etc.) who want to benefit from SRT activities, through delegates. The rights and dues will be proportional to the delegate’s number and will be settled every year by the General Meeting at EO proposal.

Support members are persons or companies who pay an annual tax in a minimum value settled by EO. In this category are also members who accepted to donate SRT a capital that covers the tax perpetual.

Honorary members are persons who served SRT with special services. They may be exempt from paying the tax by EO decision, for each case in part.

Different categories of members can be cumulated but individual procedure of registration applies for each category.

12.  Member position ceases in case of:

1. Registration

2. Demise

3. Erase, passed by EO for serious misbehavior, the person being invited by registered mail to come in front of the Office for explanations.

4. Exclusion passed following a univocal vote of EO members. Mailed vote, electronic vote with authenticated signature or mandated vote is admitted.

RESOURCES AND EXPENSES

13.  SRT resources include:

1. Revenues from registration and due taxes;

2. Donations and subventions that can be granted according valid legislation;

3. Revenues obtained by SRT activities according to its objectives.

14. Extra revenues from the present financial administration, dues and other personal and real estates used by SRT constitute, if necessary, an undistributed spare fund that may be transferred for next year depending on SRT necessity.

15. The Office according to the modalities foreseen in the Internal Regulations manages SRT expenses.

    The treasurer will keep SRT expenses evidence. He will establish the signature model of

SRT president, for issuing the payment documents over a value that will be settled by EO.

The responsibility of EO members and associates in case of commitments taken in the name of SRT will be exclusively for association patrimony.

ASSOCIATION MANAGEMENT

16.   An EO supervises SRT management. The EO is composed of elected members. They are nominated by the General Meeting and are selected from the active, supporters and honorary members for a period of three years. They may be re-eligible. The number of elected members is at least three and at the most five.

        EO can be supplemented and modified any time, in special cases.

In case of a free position in EO, this must be occupied in term of three months. Till then the free position will be occupied by one of the active, supporter or honorary members, elected with simple majority. This nomination can be confirmed at the proximate General Meeting. The confirmed member continues the mandate of the replaced member.  If he is not ratified, another member will be elected but the papers issued by the EO during the provisional nomination remain valid.

No one can be member of EO if he is not major or if he has not all the civil rights. The number of the employers or managers of the companies, which activate as telephone operators or Internet access suppliers, in EO, cannot exceed a quarter from the total members of EO.

EO members exert their mandate on a voluntary base. However, they can discount the expenses done for the association, with explanation and after the EO approval.

17. EO has at least four meetings a year, at Secretariat convening, at the President requirement or at a third of its members.

The President establishes the agenda of the meeting. The agenda is settled in due time and it can be supplemented at the beginning of the meeting.

The decisions are taken with majority of the votes. In case of partition, the President vote is decisive. The mandated vote given to one of the EO members is allowed.

The electors’ quorum (present and mandated) is at least half of the total EO members; if quorum is not realized, EO is convened again in order to confirm the votes; at reconvening, quorum is not necessary.

EO meeting can be in teleconference system by informational network. EO can also proceed to correspondence consultations. In these two cases, vote can be given by correspondence in authenticated electronic form or in absence, by courier, with signed confirmation. These meetings and consultations do not replace the meetings foreseen at first paragraph.

All EO members who fail to come at three consequent meetings, without motivation, will be considered as resigners ex officio.

First ordinary General Meeting must take place at the most two months from the association establishing.

EO will have enough power for signing the papers that do not belong to the General Meeting, Besides executive power delegation, EO can be delegated with full power for a certain problem and a limited period of time.

18.    The Office is the executive authority, which manages the association. It manages SRT assets and resources establishing the expenses also.

The management positions in the Office are:

1. One President

2. One Secretary

3. One Treasurer

19. Positions two and three can be supplemented with assistants.

    The Office meets at President convening or at the request of  two of its members.

The President assures The Office management and the association official representation.

The Secretary takes the President obligations in case of force major. In Treasurer absence he assumes the extra obligations until the President availability or until the EO meeting.

The Secretary has the obligation to keep the archive and the legal papers.

The Treasurer has obligations regarding to all in connection with SRT patrimony management.

In case that one of the three main positions become free, EO decides one of its members as substitute, by secret vote, within three months; in case of missing, the active members will assign a temporary substitute, with simple majority, for a period of two renewable months.

GENERAL MEETINGS

20.  The Ordinary General Meeting includes:

1. Active members

2. Affiliated members

3. Supporter members

21.    These members may be present or represented by another member from the same category.

22.    The other members, belonging to other categories can assist to the meeting but they don’t have the right to vote.

23.    The Ordinary General Meeting gathers every year between January 15 and May 31. 

EO settles the date before November 30 or after this date if justified.

If the date was not fixed until December 31, the President undertakes this task.

24.  The Secretary will convene SRT members with at least 21 days before the settled date. The meeting agenda will be mentioned on the convening letter. The convening will be send by electronic mail. It can proceed also, by publishing on some Internet sites and servers of the association or other inforoutes.

25.  The President, assisted by EO members, chairs the Meeting and states the juridical situation of SRT.

26. The Secretary and the Treasurer present the report on their financial administration. The Treasurer reports are submitted to the Meeting approval.

27.  After finishing the meeting agenda it proceed to the replacing of the EO members, which will leave the EO.

28.  During the General meeting will be discussed only problems that are object of the meeting agenda. All the members who want to propose a subject for the meeting agenda have to obtain the President or the Secretary approval, before December 15, by registered letter with reception confirmation or by electronic mail with authenticated reception confirmation. In such cases, on the convening letter will be specified the applicant name and the subject.

29. Majority takes decisions. In case of partition, the President vote is decisive. The mandated vote given to one of the members from the same category is allowed.

The electors’ quorum (present and mandated) is at least a quarter of the total convened members; if quorum is not realized, the Meeting is convened again in order to confirm the votes; at the second Meeting, quorum is not necessary.

30.  If it’s necessary or if required by a quarter of the active, supporter or honorary members, the President convenes an Extraordinary General Meeting, according to the means foreseen for the Ordinary General Meeting. This meeting will approve the Statute modifications and others. Member of other categories will assist the meeting but they cannot vote.

Decisions are taken by majority of two thirds of the votes. In case of partition, the President vote is decisive. The mandated vote between the convened members is allowed. The electors’ quorum (present and mandated) is at least half of the total convened members; if quorum is not realized, the Meeting is convened again in order to confirm the votes; at the second Meeting, quorum is not necessary.

MINUTES OF MEETINGS

31. EO meetings and General Meetings are registered in Minutes of Meetings. They are written on numbered papers, are signed and initialed by the meeting President and Secretary.

The President signs copies or parts of the Minutes of Meetings for external destination.

COMMISSIONS AND MISSIONS

32.  The Association managing positions are exerted free of charge; the managers’ expenses done during their job can be deducted.

33.  Missions of nonmanagerial kind entrusted to a Commission, Research or Application Group, to a committee or person, even he is member of EO, can be paid in legal conditions.

INTERNAL REGULATIONS

34.  It can be drawn up an Internal Regulation in order to settle or initialize some points that are not foreseen in the Statute, especially in the Association managing domain.

Internal Regulations is settled and modified by EO.

The General Meeting according to the modalities stipulated in the Statute approves original and modifications done to these regulations. If the Meeting doesn’t approve the regulations, EO decisions and actions by that date remain valid.

MERGING AND DISSOLUTION

35. Only the Extraordinary General Meeting, according to the modalities stipulated in the present Statute can pronounce merging and dissolution.

The Extraordinary General Meeting nominates liquidators.